Senior Finance Administrator

Pracovní nabídka

Job title
Senior Finance Administrator
Department
Finance / Accounting
Reports directly to
Group Finance Manager / Chief Accountant / Managing Director
Location
Czech Republic (on-site / hybrid)
Employment type
Full-time, permanent

Role Purpose
We are looking for an experienced Senior Finance Administrator to take ownership of the day-to-day financial administration of our freight forwarding operation. In a forwarding business, finance sits at the center of every shipment: each job carries its own carrier costs, customer charges, VAT treatment and currency exposure. This role makes sure those flows are recorded accurately, reconciled job-by-job, paid on time and reported reliably.

Working closely with operations and management, the post-holder maintains the integrity of the ledgers and acts as a key point of contact for suppliers, customers, the bank and external accountants/auditors. A strong candidate combines solid accounting knowledge with a practical understanding of how a forwarder earns and spends money.

Key Responsibilities
Accounts payable & carrier invoices

• Process supplier and carrier invoices (sea, air, road), matching each to the related shipment/job file, purchase order and agreed rates.

• Investigate and resolve cost discrepancies, demurrage, detention and accessorial charges with carriers and agents.

• Prepare and execute domestic and international payment runs, including multi-currency and SEPA payments, within agreed terms and cash-flow limits.

• Maintain supplier records, statements reconciliation and aged-payables control.

Accounts receivable & customer billing

• Raise accurate customer invoices per job, ensuring all recoverable costs, surcharges and disbursements are billed and margins are protected.

• Own credit control: monitor receivables, chase overdue accounts, manage credit limits and escalate risks.

• Allocate incoming payments and reconcile customer accounts.

• Support correct VAT treatment of domestic, intra-EU and international transport services, including reverse-charge and zero-rated cross-border movements.

• Assist with Intrastat and related statistical/VAT reporting obligations and keep supporting documentation audit-ready.

Reporting, month-end & reconciliation

• Perform bank, cash, carrier and inter-company reconciliations.

• Support month-end and year-end close: accruals, IDT transactions, prepayments, job-cost provisions and ledger reviews.

• Assist external accountants and auditors and contribute to statutory and tax reporting.

Payments, banking & data management

• Manage banking platforms, maintaining strong payment controls and segregation of duties.

• Maintain accurate master data (customers, suppliers, rates) in the accounting/forwarding system and ensure clean, consistent records.

• Identify and drive improvements in finance processes, controls and system automation.

Team & coordination

• Act as a finance liaison for the operations team, ensuring jobs are costed and closed correctly.

Requirements
Essential

• Several years' experience in a finance administration / accounting role, ideally within freight forwarding, logistics, transport or a related international trade environment.

• Solid working knowledge of accounts payable, accounts receivable, reconciliations and month-end processes.

• Confident with accounting/ERP systems and strong Excel skills.

• High accuracy, strong numeracy and a methodical, deadline-driven approach.

• Good communication skills in Czech and English (logistics is an international, multi-currency business).

• Eligibility to work in the Czech Republic.

Advantageous

• Experience with forwarding/TMS software.

• Knowledge of Intrastat, SEPA payments and multi-currency revaluation.

Key Competencies
• Accuracy and attention to detail

• Ownership and accountability

• Problem-solving and discrepancy resolution

• Organisation and ability to prioritise under deadlines

• Integrity and discretion with financial information

• Collaborative, cross-team communication

What We Offer
• A central role in a busy, international logistics business.

• Competitive salary based on experience and qualifications.

• A collaborative team and a stable, established operation.

To apply, please submit your CV and a short covering note outlining your relevant experience.