Office Coordinator

Pracovní nabídka

About tesa: Join tesa, a solid and reputable company with a stable and supportive team. At tesa, you will work closely with a local line manager while being part of an international team that highly values collaboration and teamwork.

About the position: As an Office Coordinator, you will oversee and execute administrative and operational functions to ensure smooth and efficient office operations. You will also play a key role in organizing company events and supporting tesa’s vibrant culture.

Key Responsibilities:

• Plan and organize company events (conferences, team events, social events) in line with regional policies.
• Supervise external staff teams, including cleaning, maintenance, and security.
• Administration of travel tool for flight and hotel bookings.
• Manage databases and act as the point of contact for external vendors related to facilities.
• Order and manage stationery and IT equipment.
• Handle correspondence, complaints, and queries.
• Prepare documents, presentations, and reports within facility management.
• Manage and coordinate the car fleet.
• Distribute and organize posts and packages.
• Implement and maintain office administrative systems.
• Support employee onboarding and offboarding processes.
• Ensure compliance with Health & Safety policies.

Qualifications:

• Professional qualification or experience in Business Administration, Communication, Office Administration, Executive Support, Secretary, or similar fields.
• Fluent in English.
• Experience in a multinational company with a matrix organization in office management or related fields.
• Minimum of 2 years of experience as an administrative or office manager.
• Strong organizational, time-management, and problem-solving skills.
• Good analytical abilities and exceptional attention to detail.
• Excellent interpersonal skills and a team player.
• Advanced computer skills with the ability to learn new systems and procedures.
• Hands-on experience with office machines and equipment.
• Strong customer focus with a drive for problem-solving and process optimization.
• Reliability, discretion, and adaptability.
• Excellent communication and relationship-building skills.
• Initiative and a proactive attitude.

Technical Skills:

• Proficiency in MS Office/MS Teams.
• SAP user (POs) would be an advantage
• Administrator of contract management systems, travel management portals, fleet management portals, and ticketing systems.

Join tesa and be part of a dynamic and collaborative international team. Apply now to contribute to our success and grow your career with us!