Office Assistant

Pracovní nabídka

Join Air Dispatch, a leading aviation services company and part of the global dnata and Emirates Group family. We are proud to create an environment where people can grow, contribute, and succeed while supporting the aviation industry with professionalism, innovation, and excellence

We are looking for an Office Assistant to join our team in Ostrava.

This role is ideal for someone who enjoys working with people, keeping things organized, and creating a positive workplace experience. You will help ensure the smooth day-to-day operation of our office while supporting employee wellbeing, engagement, and a professional working environment.

If you are proactive, detail-oriented, and enjoy turning ideas into action, we'd love to hear from you.

What will you do?

As our Office Assistant, you will play a key role in ensuring the smooth day-to-day operation of our Ostrava office while supporting employee engagement and workplace wellbeing.

Your responsibilities will include:

• Managing daily office administration, correspondence, mail, courier services, and office documentation.
• Coordinating office supplies, equipment, and maintaining office assets.
• Monitoring office facilities and coordinating maintenance, repairs, and other facility-related activities.
• Working with external suppliers and service providers, including supporting invoice administration and vendor coordination.
• Organizing business travel, accommodation, and visitor arrangements.
• Supporting company events, employee activities, wellbeing initiatives, and engagement programs in cooperation with HR and management.
• Helping create a welcoming, positive, and professional workplace environment.
• Supporting health and safety activities and helping ensure compliance with company standards and workplace requirements.
• Assisting colleagues and management with a variety of operational and administrative requests.
• Identifying opportunities for improvement and contributing ideas that enhance employee experience and office operations.
• Managing internal and external company communication channels, ensuring timely, accurate, and professional communication of company updates, employee initiatives, and key workplace information.

What are we looking for?

• At least 1 year of experience in office administration, office support, or a similar role.
• Strong organizational and administrative skills with excellent attention to detail. Excellent communication and interpersonal skills.
• Ability to prioritize tasks, manage multiple responsibilities, and work independently.
• A proactive, reliable, and solution-oriented approach.
• Good knowledge of Microsoft Office applications.
• English language skills at B2 level or above and Czech language skills at B2 level or above.
• Secondary education completed; additional qualifications in administration or a related field are an advantage.
• Experience with invoice processing, financial administration, or vendor coordination is an advantage.
• Awareness of workplace safety and compliance principles.
• A positive, collaborative, and customer-focused mindset, with a commitment to living Air Dispatch values.
• Eligibility to work in the Czech Republic.

Why join Air Dispatch?

• Become an important member of our HR & Office Team and contribute to the employee experience every day.
• Work in an international environment within a stable and growing aviation company.
• Enjoy a varied role where no two days are the same.
• Help shape office initiatives, employee events, and workplace improvements.
• Develop professionally in a supportive and collaborative environment where your ideas are valued.
• Benefits package including meal vouchers, Flexi/Multisport card, commuting allowance, and occasional bonuses.

Interested?

We would love to hear from you. Submit your CV and a short introduction about yourself to apply.

Applications will be reviewed on a rolling basis, so we encourage you to apply early.

Our preferred start date is 1 November 2026, although we can offer flexibility for the right candidate.

Join Air Dispatch and help create a workplace where people enjoy coming to work every day. ✈️