Executive Assistant international company

Pracovní nabídka

Looking for a highly organized, proactive Executive Assistant to support our senior leaders in a fast-paced, dynamic environment. The ideal candidate is a trusted partner who anticipates needs, manages complex calendars, and keeps critical priorities on track with exceptional attention to detail.

Essential Responsibilities:

• Providing administrative and organizational support
• Own executive calendars, travel arrangements, and key meeting logistics
• Prepare and edit presentations, reports, and correspondence
• Coordinate communication between executives and internal/external stakeholders
• Safeguard confidentiality while handling sensitive information
• Drive follow-up and execution, ensuring commitments and deadlines are met
• Proactively engage on and see projects through to successful completion within strict deadlines
• Plan, schedule, and arrange business meetings and travel itineraries
• Prepare and reconcile expense accounts
• Coordinate onsite and offsite business meeting and events
• Manage conference / meeting rooms and common office area
• Raising and receiving purchases orders
• Booking travel and managing expenses
• Raising and receiving purchases orders
• Assist with passport and visa requirements

Qualifications/Requirements:

• Bachelor's or Master’s degree
• Extended experience in similar roles
• Proven executive standing and ability to establish trusted relationship with the Leadership Team
• Ability to deal with ambiguity and work autonomously
• Ability to maintain high level of integrity and confidentiality
• Strong verbal and written communication skills and ability to draft clear and concise communications
• Strong administrative experience in a corporate environment supporting executives
• Excellent interpersonal skills, leadership skills and teamwork
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
• Fluent in English
• Work Visa, in accordance with local regulation, is required.

Desired Characteristics:

• Ability to prioritize, anticipate needs and solve problems
• Strong organizational skills and exceptional attention to detail and accuracy
• Highly motivated, confident, able to work without direct supervision
• Ability to perform under pressure and against tight deadlines
• Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices

What we offer:

• Annual bonus up to 10% of yearly salary.
• Monthly contribution of 6% of base salary to Cafeteria or Pension/Life Insurance, in addition another CZK 600/monthly to Cafeteria.
• Hybrid setting - after onboarding home office possible.
• Meal vouchers (130 CZK/day) fully paid by employer.
• Two extra weeks of paid vacation above the legal minimum (6 weeks total).
• Fresh fruit and vegetables at work twice a week.
• Multisport card contribution.
• Health Days (massages, specialist consultations, yoga sessions, wellness packages).
• Private on-site gym.