Office Coordinator - Ostrava

Pracovní nabídka

About the Role & Team

We are looking for a proactive and service-oriented Office Coordinator to ensure our Ostrava office runs smoothly, safely, and professionally. This role combines reception excellence, facilities management, health & safety coordination, onboarding support, and selected executive assistance. You will be the first point of contact for visitors and employees and a key partner to HR, IT, Finance, and Legal. If you enjoy creating a welcoming environment, solving operational challenges, and keeping things organized — this role is for you.

What You’ll Do

Office & Reception

• Manage daily reception operations and visitor experience
• Handle mail, shipments, and meeting room coordination
• Support internal events and employee engagement activities

Facilities & Operations

• Oversee office maintenance, repairs, cleaning services, and supplies
• Coordinate with building management and service providers
• Manage office purchases and vendor invoices
• Ensure a safe, functional, and well-organized workplace

Compliance & Safety

• Coordinate Health & Safety and Fire Safety inspections
• Manage access cards and office keys
• Ensure compliance with workplace safety requirements

Employee & Executive Support

• Support onboarding and office orientation for new hires
• Assist with document signatures and confidential administrative matters
• Provide day-to-day support to employees and stakeholders

 What You Bring

• Strong organizational and multitasking skills, common sense
• Professional and welcoming communication style
• Ability to work independently and proactively
• Min. 1 year in a similar position (at least on a part-time basis)
• Willing to be present in the office min. 3 days per week (Mon-Wed preferred)
• Basic understanding of H&S (“BOZP & PO”) and office compliance (advantage)
• Experience with vendor coordination and office budgeting (advantage)
• Fluent Czech and good English communication skills

Why This Role Stands Out

At IDC, your work helps shape how the world understands technology and where it goes next. You collaborate with curious, high-caliber colleagues who value rigor, integrity, and shared success. As the premier global provider of trusted technology intelligence, IDC equips business and technology leaders with the evidence they need to make confident decisions. Our insights inform strategy, investment, and innovation across industries and regions.

Recognized by IIAR as Analyst Firm of the Year for five consecutive years, IDC sets the standard for credibility and impact. With more than 1,000 analysts worldwide and a truly global perspective, we combine deep expertise with practical relevance. Here, your ideas matter, your voice is heard, and your contributions provide the insights leaders rely on every day. It is meaningful work, backed by a culture that supports growth, collaboration, and long-term career development with a globally respected brand.

What We Offer

• 5 weeks of holidays + extra corporate days off
• Sick days
• Flexibility to work from home
• Certain flexibility to schedule your working hours
• Cafeteria system (use points on Flexipasses, Pension/Life insurance, or Multisport card)
• Meal allowance
• Permanent position, full-time (35hrs/week negotiable), hybrid module

Equal Opportunity Employer

IDC is committed to providing equal employment opportunities for all qualified persons. Employment eligibility verification required. We participate in E-Verify.