Real Estate Operations Assistant

Pracovní nabídka

The Real Estate Operations Assistant provides comprehensive administrative, financial, and operational support to the Property Management team in the management of commercial real estate assets. This role is critical in ensuring the efficient day-to-day operation of properties by coordinating tenant services, supporting financial reporting, maintaining compliance documentation, and serving as a liaison between tenants, vendors, and internal stakeholders. The position requires strong organizational skills, attention to detail, and a solid understanding of commercial real estate operations.

Core Responsibilities

• Provide daily administrative and operational support to the Property Manager.
• Communicate with tenants and follow up on service requests.
• Coordinate move-ins/move-outs and access arrangements.
• Review and process invoices, track financial items, and support regular reporting.
• Extract key data from provided contractual and financial documents.
• Coordinate external vendors and maintain contract and compliance documentation.
• Keep property records organized and ensure procedures follow company standards.
• Update basic building documentation plans, prepare simple recurring contracts such as parking, warehouse rental agreement, prepare contract attachments.
• Disk and database management.

Who We’re Looking For

• 1–3 years of experience in administration, property management.
• Strong organizational skills, attention to detail, and a proactive mindset.
• Confident communication skills and customer-oriented approach.
• Good command of Microsoft Office (especially Excel).
• Experience with property management systems (Yardi, MRI, etc.) is a plus, not a must.

Skills & Competencies

• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Basic understanding of contracts and the ability to work with contractual documentation.
• High attention to detail and accuracy, particularly in financial and contractual documentation.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with property management software (e.g., Yardi, MRI) is beneficial but not necessary.
• Professional demeanour with strong customer service and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.