Office Assistant - part time (0,5 FTE) - PRG

Pracovní nabídka

Air Dispatch is respected name in aviation industry, providing essential flight support services (load controlling) with a strong focus on accuracy, safety, and innovation. As part of an international group, we offer a stable and dynamic environment where your contribution truly matters.

As an Office Assistant (part-time, 0.5 FTE), you will be responsible for ensuring the efficient day-to-day operation of the office. In this role, you will manage correspondence, office supplies and equipment, coordinate facility maintenance and external service providers, and support travel arrangements and safety compliance. You will also be actively involved in organizing internal events, welcoming visitors, and contributing to employee engagement activities, helping to create a well-organized, safe, and welcoming workplace.

What you´ll do:

• Ensure smooth day‑to‑day office operations, including correspondence, mail and courier services, document shipments, office supplies, and asset tracking. Monitor office premises for safety and functionality and coordinate maintenance or repairs as needed. Handle incoming phone calls, support visitors and colleagues with travel arrangements, and assist management with promotional or marketing activities.
• Plan and coordinate activities such as business travel and internal events. Support the organization and delivery of employee engagement initiatives, company events, and wellbeing activities in close cooperation with HR and management.
• Coordinate external vendors and services, ensuring reliable day‑to‑day service delivery.
• Support safety and compliance by following company policies, contributing to workplace safety activities, and reporting issues or risks in a timely manner.
• Live Air Dispatch values and teamwork principles by working in line with company objectives, collaborating with colleagues, acting as a role model of company values, and adhering to health and safety best practices.
• Policies & procedures: Act in line with company policies and processes to ensure compliant and smooth office operations.
• Financial and vendor support: Coordinate agreements with external service providers, oversee service quality, and support invoice control and budget adherence.
• Continuous improvement & problem solving: Proactively improve office processes and resolve operational issues related to equipment, services, or employee requests.
• Governance, safety & risk awareness: Support operational standards and safety requirements, including regular safety checks and hazard reporting.
• Customer support: Provide professional, timely support to internal employees, management, and external visitors, contributing to a positive workplace experience.

What you´ll bring:

• Previous experience in an administrative or office support role (part‑time or full‑time), with confidence in handling day‑to‑day office operations.
• Strong organizational and time‑management skills, with the ability to manage multiple tasks, prioritize effectively, and keep the office running smoothly.
• Excellent communication skills and a service‑oriented mindset when working with colleagues, management, external service providers, and visitors.
• Attention to detail and reliability, ensuring accuracy in administrative tasks, documentation, asset tracking, and coordination activities.
• Proactive and solution‑oriented approach, with the ability to identify issues, suggest improvements, and resolve operational matters independently.
• Basic financial and vendor coordination skills, including invoice handling, cost awareness, and cooperation with external service providers.
• Good IT literacy, including regular use of MS Office tools (Outlook, Word, Excel, Teams) and willingness to learn internal systems.
• Awareness of workplace safety and compliance, with readiness to follow policies, support safety initiatives, and report risks or issues.
• A collaborative mindset and cultural fit, living the Air Dispatch values, working well within a team, and contributing positively to the company culture.

Why Join Us:

• Become one of the important members of a collaborative team that keeps the skies safe and balanced.
• Work closely with colleagues from back office and operations teams, mainly from Prague office.
• Enjoy opportunities to grow and take on more responsibility as you prove yourself.
• Be part of a stable, innovative environment within a respected aviation company.
• On-site role at Prague Airport – right at the heart of the action, Office Assistant is one of the key members of HR and Office team, direct supervisor is HR Manager.
• Benefit from a wide range of perks designed to support you.

Send your CV and short motivation letter. We´re reviewing applications on a rolling basis, so don´t wait too long! Interviews are in progress.

We are ideally looking for a new colleague to join us from February or March 2026; however, we are happy to wait a little longer for the right candidate. The position requires eligibility to work in the Czech Republic and a good command of the local language is a must. Czech and English on advanced level will be used on daily basis.