Executive Assistant to Chancellor's Office and International SBU

Pracovní nabídka

Are you a highly organised professional with a knack for managing complex calendars, strategic projects, and international communication? Do you enjoy being at the centre of operations, where no two days are the same, and where your proactive approach truly makes a difference? If you're looking for a meaningful role that combines administration, strategy, and international collaboration — this might be the opportunity for you.

Who we are

NEWTON University is a prestigious private university with campuses in Prague, Brno, and Bratislava, offering business-oriented education at the bachelor’s, master’s, and executive levels. Our ecosystem includes initiatives such as the NEWTON Business Accelerator and NEWTON University Angels. We bring together students and academics from diverse professional backgrounds and focus on applying modern technologies, practical management tools, and up-to-date scientific knowledge in our teaching. Thanks to our strong links with the professional world, our students and graduates gain access to valuable internships and are often recognised for their work in respected media such as Forbes and CzechCrunch.

What you’ll be doing

• Coordinating official communications, meetings, and partnerships — both internally and externally.
• Supporting major events and travel logistics, including international representation.
• Leading key projects (e.g., Gender Equality Plan, Strategic KPIs) and tracking progress using tools like Freelo.
• Overseeing legal documents and supporting accreditation and compliance efforts.
• Acting as a point of contact for international partners, from university leaders to ambassadors.
• Managing international interns and ensuring smooth office operations.
• Supporting the Vice-Chancellors and other senior leaders when needed.
• Coordinating English translations of internal documents, often in collaboration with interns.
• Supporting the planning and review process of international academic publications, including communication with authors and managing peer review timelines.

What we’re looking for

• Excellent organisational and time management skills, with an eye for detail.
• Professional communication in English (C1+) and Czech (native or near-native).
• Experience in a similar administrative or executive assistant role.
• Ability to work independently while staying aligned with institutional goals.
• Familiarity with legal and accreditation processes (optional).
• A positive, can-do attitude and the ability to build strong working relationships.

What we offer

• A meaningful, strategic role in a growing international academic environment.
• Opportunities for personal and professional development, including access to internal training and participation in academic events or conferences.
• Collaboration with senior leadership and exposure to global partnerships.
• A dynamic, supportive team culture with space for your own initiative.
• Flexible working hours and partial home office (as agreed).
• Modern office space in the heart of Prague.
• We are an equal opportunity employer. We support working parents, accommodate individual needs, and offer flexible working hours or part-time arrangements. We believe in respect, openness, and a supportive work environment where everyone can feel valued and develop their potential.

Employee benefits include:

• Additional days of holiday around the Christmas period.
• Support for continued education and personal growth.
• Discounted Multisport card for sports and wellness activities.
• Complimentary coffee at the workplace.

Interested in this opportunity?
Please send us your CV along with a short motivation letter explaining why you're the right fit for this role. We look forward to hearing from you.