HR Administration manager

Pracovní nabídka

The HR Administration Manager is responsible for ensuring smooth, compliant, and efficient HR operations across all DODO countries. This includes ownership of employment documentation, payroll coordination, HRIS data accuracy, benefits administration, and alignment of HR processes with local legal requirements.
The role ensures that all administrative HR activities are standardized, transparent, and support both employees and business goals.

Key Responsibilities:

HR Administration & Compliance

• Oversee the preparation and maintenance of employment contracts, addendums, and other HR documents in line with local legislation.
• Ensure compliance with labour law, GDPR, and internal HR policies across multiple countries.
• Supervise document workflows (signatures, digital archiving, e-sign systems).
• Coordinate cooperation with legal advisors, payroll providers, and authorities.

Payroll & Benefits

• Act as the main point of contact for payroll input and validation (CZ, SK, HU, BG, DE).
• Review monthly payroll reports, reconcile data, and manage deadlines with Finance.
• Administer employee benefits, allowances, and reimbursements in cooperation with local providers.
• Monitor and update salary and benefit databases to ensure accuracy and transparency.

3. HR Systems & Data Management

• Ensure correctness of employee data in HR systems (Pinya, GAIA, etc.).
• Lead process automation and digitization of HR administration (approval workflows, templates, etc.).
• Regularly prepare reports and analyses for management (headcount, absences, costs, etc.).

4. Process Standardization & Improvement

• Define and update HR administrative procedures across the group.
• Identify opportunities to simplify and automate administrative tasks.
• Support audits, internal controls, and HR-related inspections.

5. Team Leadership & Collaboration

• Lead and develop the HR admin team members in local markets.
• Cooperate closely with HRBPs, Recruitment, Finance, IT, and Legal.
• Support cross-country HR initiatives and projects (e.g. car policy, travel reimbursement, digital contracts).

Candidate Requirements:

• 5+ years of experience in HR operations, payroll, or administration (ideally in an international company).
• Strong understanding of labour law, payroll principles, and employment lifecycle.
• Excellent organizational skills, precision, and reliability.
• Fluent in Czech/Slovak and English; knowledge of another CEE language (HU, BG, DE) is a plus.
• Experience with HR systems and digital document management.
• Analytical mindset and process orientation.

Our offer:

• Interesting work in one of the TOP3 European last-mile company and the opportunity to grow with the DODO. 
• Annual bonus scheme and meal allowance 
• Work from new dog friendly office in Prague – Karlín (near metro station Křižíkova). 
• Flexible working hours and the possibility of home-office. 
• An informal working environment where we feel comfortable, motivated, and supported to be creative and to do our best. 
• To be part of the "trendsetter" culture and participate in introducing new, unique processes and participate in international projects at Group level. 
• Various company events such as All Hands meetings, inspirational breakfasts, or company-wide teambuilding. 
• Opportunities for continuous development - through our internal DODO Academy or various external trainings, conferences, and workshops, ...   
• Multisport card at a discounted price. 
• 26 days of vacation.