Office Manager

Pracovní nabídka

Responsible for the smooth daily operation of the DRN office, including vendor coordination (cleaning, catering, office supplies), facility maintenance, budgeting, and onboarding new employees. Oversees tenders and contracts in collaboration with Legal, supports internal event organization, and ensures a clean and functional office environment. Manages reception staff and processes, including visitor services, access cards, meeting room bookings, and parking. Handles mail logistics, travel bookings, and supports various ad-hoc tasks. Ensures all duties align with CTP’s corporate culture and values.

Job Description:

Office Management

• Oversee daily operations of the DRN office to ensure smooth functioning
• Coordinate with service providers (cleaning, catering, office supplies, etc.) and building management
• Manage repairs, maintenance, and office supply inventory
• Prepare and evaluate tenders; coordinate contracts with Legal
• Support event organization in cooperation with Marketing
• Monitor budgets and expenses for office-related services
• Ensure cleanliness and order in office premises
• Handle onboarding for new employees (workstations, access cards, office tour)
• Support setup and coordination of regional office management
• Perform various ad hoc tasks as needed by management

Reception Management

• Recruit, train, and oversee reception staff, including scheduling and performance
• Enforce receptionist dress code and professional standards
• Manage access cards, meeting room and parking bookings, and reception email
• Welcome guests and provide refreshments; maintain meeting rooms
• Handle incoming/outgoing mail and internal mail distribution
• Book accommodation and travel for employees
• Collaborate with assistants from other departments
• Ensure all tasks reflect CTP’s corporate culture and values