Part-Time Office & Administrative Assistant

Job offer

Part-Time Office & Administrative Assistant

About us
Exapro is a B2B online marketplace for used industrial machinery. We help customers worldwide select the right machine for their needs. We attract 500,000 buyers every month, and our website is available in 20 languages.

Our team comprises 17 diverse talents from 10 nationalities, making the used machinery market dynamic and engaging. We value collaboration, initiative and a positive working atmosphere.

Join us if you have:

• International experience or enjoy working in an international environment
• A collaborative approach and an openness to teamwork
• A willingness to contribute to a great working atmosphere
• Role overview
• We are looking for a part-time (20 hours per week) Office & Administrative Assistant to support the day-to-day operations of our Prague office (Žižkov).

The role combines office management, general administration, basic finance and HR administration, and support with company events and other small operational projects.

Main responsibilities:

Finance Administration

• Download, collect and properly store invoices and receipts
• Check that required invoices and supporting documents have been received
• Follow up internally when receipts or documents are missing
• Prepare accounting documents and information for review and transmission to our external accountants
• Support recurring month-end administrative tasks

Office management

• Monitor and order groceries, coffee, water and office supplies
• Coordinate routine requests with existing suppliers, building management and cleaning services
• Report office maintenance or equipment issues and help coordinate their resolution
• Manage office hardware (coffee machines, water fountains and other shared equipment)

HR Administration

• Register approved holidays and days off in the relevant systems and calendars
• Keep employee administrative records up to date
• Prepare desks, computers and basic equipment for new employees
• Support the administrative preparation of monthly working hours (brigadniks)
• Help keep HR documentation complete and properly organized

General Administration

• Keep administrative spreadsheets and trackers up to date
• Maintain basic office, supplier and equipment records
• Support management and the team with small administrative or operational tasks
• Help prepare documents, tables and information required for internal administration
• Support colleagues with routine office and administrative questions

Team & Company Events

• Help organize team-building activities and company events
• Support Christmas and other company events
• Assist with practical event logistics before and after events

We are looking for someone who is:

• Fluent in Czech and English
• Organized, reliable and responsible
• Careful and attentive to detail.
• Proactive and willing to help.
• Comfortable following procedures and checklists.
• Able to manage several small tasks and priorities at the same time.
• Comfortable with Google Workspace, spreadsheets and basic online tools.
• Able to handle confidential information responsibly.
• Comfortable communicating with colleagues and external suppliers.
• Willing to learn new tools and processes.
• Comfortable working independently once a process has been explained.
• Able to work independently once a process has been explained.
• Practical and solution-oriented.

Previous experience in office administration, HR or accounting is helpful but not required.

What we offer

• A modern and well-located office in Prague 3 (Žižkov)
• A friendly, international and dynamic team
• A positive and informal working atmosphere
• Flexible working hours
• The possibility to work from home
• A varied role with exposure to office management, finance and HR administration
• A high level of autonomy once you are familiar with the role and our processes
• A competitive salary depending on your experience and qualifications
• The opportunity to grow with the role and take on more responsibility over time