Office Coordinator | Florenc | Part-time

Job offer

At APS Investments, we believe that a professional environment does not have to feel corporate in the old-fashioned sense. We are looking for a proactive, organized, and people-oriented Office Coordinator who will help create a workplace that is both efficient and welcoming.

This role is ideal for someone who enjoys variety in their workday, has a natural sense for organization and hospitality, and takes pride in representing the company professionally while keeping a positive and energetic atmosphere in the office.

You will become an important part of the daily functioning of the office and a reliable support to the wider team.

What We Offer

• A flexible part-time role - 20-30 hours per week, Monday to Friday, starting at 8-8:30.
• Friendly and lively office with many company events, from birthday parties to teambuilding and volunteering events.
• The usual meal vouchers and multisport card
• Wellness programme - regular messages and physiotherapy on the premises.
• Opportunity to be part of a professional but informal team culture.
• Space for independence, ideas, and personal approach.

Key Responsibilities
Office & Workplace Coordination

• Ensure the smooth day-to-day operation of the office and reception area.
• Take care of common office spaces and help maintain a professional, comfortable, and well-organized working environment.
• Coordinate office supplies, stationery, refreshments, and other operational needs.
• Communicate with suppliers and service providers regarding office-related matters.
• Manage incoming mail, invoices, and administrative documentation.

Reception & Guest Experience

• Welcome visitors, clients, and business partners in a professional and friendly manner.
• Organize meeting room setup, refreshments, and hospitality arrangements.
• Support the overall office atmosphere and ensure guests have a positive experience when visiting APS Investments.

Administrative Support

• Handle petty cash administration and basic office records.
• Provide administrative support across departments when needed.
• Assist with internal coordination and ad hoc operational tasks.
• Help organize company events, team activities, and internal meetings.
• Occasionally coordinate external errands and administrative matters outside the office.

What We’re Looking For

• Excellent communication and organizational skills.
• Positive, proactive, and service-oriented mindset.
• Ability to multitask and prioritize effectively.
• Professional appearance and confident communication style.
• Reliability, attention to detail, and a hands-on attitude.
• Someone who enjoys being around people and contributes positively to team culture.