Executive Assistant / Asistent/ka vedení společnosti (Operations & Finance)

Job offer

About Us

HMH Vision is an international consulting firm supporting aerospace and industrial clients across Europe, North America, and Asia. We focus on supply chain recovery, operations improvement, and transformation programmes.

We operate in a fast-paced, international environment with high expectations on quality, responsiveness, and professionalism.

The Role

We are looking for a highly structured and reliable Executive Assistant to support our operations and finance activities.

This is not a traditional admin role. You will play a key part in keeping our business running smoothly — from financial coordination to daily operational support.

You will work closely with the founder and act as a central point of coordination across finance, contractors, and clients.

Key Responsibilities

Finance & Operations

• Enter supplier invoices and expenses into POHODA
• Issue client invoices and track receivables
• Monitor outstanding invoices and actively follow up on payments
• Review contractor invoices (day rates, expenses, accuracy)
• Prepare payment overviews and support payment runs
• Coordinate with external accounting firm (documents, queries, reporting)

Executive Support

• Actively manage and coordinate the CEO’s business and personal calendar to ensure alignment and avoid conflicts
• Ensure all meetings are properly prepared with clear context and notes
• Cross-reference and coordinate with the CEO’s personal/family calendar where required
• Complete expense reports for the CEO
• Organise business and private travel arrangements
• Handle company-related and occasional personal errands and returns
• Assist with refreshments or lunches when required

Administration & Coordination

• Organise meetings, calls, and logistics
• Maintain structured records, documentation, and shared drives
• Organise and maintain company files in shared systems
• Maintain and update industry contact lists
• Follow up on open items internally and externally

Business Support

• Assist with candidate searches (LinkedIn research)
• Support ongoing consulting assignments with coordination tasks
• Ensure nothing “falls through the cracks”

Required Experience

We are looking for someone who has already demonstrated strong organisational and operational discipline.

You should have experience in at least one of the following areas:

• Executive Assistant / Office Manager role
• Finance operations support (invoicing, expense handling, coordination with accountants)
• Administrative or coordination role in a small or medium-sized company

In addition:

• Experience handling invoices, payments, or financial data is strongly preferred
• Experience working in an international or English-speaking environment is an advantage

What We Are Looking For

• Strong written and verbal communication skills
• Excellent organisational, time management, and multitasking abilities
• High attention to detail and accuracy
• Ability to maintain strict confidentiality and discretion at all times
• Strong sense of ownership and responsibility
• Comfortable working with numbers and financial data
• Proactive and able to follow through independently
• High responsiveness and reliability, including prompt communication via Slack during working hours
• High proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
• Czech (native) and English at minimum C1 level (essential)
• Willing and able to work on-site several times per week at the office near Jílové u Prahy
• Driving licence and access to a car

Nice to Have

• Experience with POHODA or similar accounting systems
• Experience supporting senior management
• Experience in a fast-paced or project-based environment

What We Offer

• Flexible working model (combination of home office and on-site work)
• High level of responsibility and autonomy
• Direct collaboration with senior leadership
• International exposure across multiple industries and regions
• Opportunity to grow into a broader operations role over time

Location

Praha - Západ region. The role combines home-based work with regular in-person presence at the company office near Jílové u Prahy (several times per week). A car is required.

Start

As soon as possible or by agreement.

Application

Please submit your CV in English.