HR & Office Assistant (Part time)

Job offer

We are looking for a proactive, hands‑on HR & Office Assistant to support our European operations at Multi‑Wing. In this part‑time role, you will manage our European car fleet, provide office and administrative support for our Prague office of around 20 people, and assist Group HR and Finance with data and reporting.

This role is ideal for someone who is well organized, enjoys multitasking and has a strong “can do” attitude. You will work closely with HR, Finance and local management, and play a key role in keeping our day‑to‑day operations running smoothly.

What you will do

Car fleet management (Europe, ~20 cars)

• Manage day‑to‑day administration of our car fleet across European locations
• Coordinate and monitor leasing contracts, renewals and terminations
• Organize car turnover (ordering new cars, allocation, returns, replacements)
• Handle insurance administration and claims, and communicate with providers
• Maintain up‑to‑date records (contracts, mileage, users, costs, insurance)
• Prepare basic overviews/reports and liaise with leasing companies, insurance providers, garages and internal stakeholders

Office & administrative support

• Ensure office supplies (stationery, kitchen items, basic equipment) are ordered, stocked and cost‑effectively managed
• Coordinate meeting logistics (rooms, catering, materials)
• Support travel arrangements (mainly hotels and basic travel coordination) for employees and visitors
• Support invoice processing related to the office and car fleet (coding, forwarding to Finance, follow‑up)
• Communicate with the cleaning company and building administration
• Manage access cards (ordering, blocking, handling losses)
• Handle incoming/outgoing mail and its distribution
• Help organize internal activities such as company breakfasts

HR & Finance support

• Assist HR with preparation of regular HR reports and overviews (e.g. headcount, absence summaries, Excel reports)
• Support Finance with simple Excel reports and cost tracking
• Help maintain accurate and confidential records and documentation in line with company policies and GDPR

Other tasks / projects

• Provide ad hoc support for small projects and internal initiatives within HR, office and operations
• Proactively suggest improvements to make office and fleet administration more efficient

What you bring

Experience & skills

• Previous experience in administration, office coordination, HR support or fleet management is an advantage
• Strong organizational skills and attention to detail, able to manage several topics at the same time
• Very good MS Excel skills (filters, pivot tables, charts, basic formulas)
• Good general IT literacy (Outlook, Word, PowerPoint, online tools; experience with D365 is a plus)

Personal attributes

• Proactive, hands‑on, “can do” attitude
• Reliable and responsible, able to follow through on tasks without constant supervision
• Service‑oriented and professional in communication
• Able to work effectively part‑time and prioritize within limited working hours

Languages

• English: B2–C1 level required
• Czech is highly useful for local coordination (suppliers, building administration etc.)

Why join us?

• A varied role where you will have a real impact on daily operations
• Close collaboration with HR, Finance and local management
• Opportunity to shape and improve processes in a growing international company
• Flexible, part‑time on‑site position in Prague (2 days per week)

If this sounds like you, we would love to hear from you.