Executive Assistant - fluent English and Czech, remote based role

Job offer

The Executive Assistant provides administrative support and governance reporting to the Account Leadership Team. The Team is not based in the Czech Republic. The role will manage all key communication within the account and the client, maintain an established governance structure around storage of files, online access and meeting preparation and documentation processes. In addition, the role will assist with project tracking and documentation as well as supporting process improvement initiatives by supporting key members of the account leadership team.

A remote based role, the position supports a global business model which may require joining calls outside of traditional business hours thus the individual must be capable of managing their independent workload and ensuring balance with their schedule.

What you’ll do

• Day-to-day administrative support tasks for the Account Leadership Team and Alliance Director including but not limited to meeting scheduling, communications management both with internal CBRE team members and clients, formatting and producing documents and reports, distributing correspondence, preparing, and maintaining files and governance related topics.
• Manage all global communication within the Account (Newsletter, Town Hall present)
• Directly responsible for coordination and distribution of monthly meeting PowerPoint deck which includes coordination with all departments to ensure distribution according to pre-read expectations as well as proper documentation of meeting minutes and post meeting distribution of information.
• Assist the Procurement Director with data gathering, interacting with local sourcing and operational team Globally, suppliers contract overview, tracking and report savings initiatives, communication, Innovation program management.
• Updates and maintains intranet and other file sharing sites with current information including insight portal and Teams space.
• Performs simple to complex maintenance of day-to-day support tasks for the Account Leadership Team.
• Assists with project tracking by updating project logs, task lists and resource allocations as requested. Performs other duties as assigned.
• Creates, maintains, and/or updates various databases. Extrapolates, analyzes, and presents data for management information reporting purposes.
• Identifies issues and challenges processes, provide improvement solutions and implements.

SKILLS

• Excellent written and verbal communication skills. Strong organizational, quantitative, and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers (internal and external).
• Ability to effectively present information.
• Ability to respond effectively to sensitive issues.
• Ability to motivate and negotiate effectively with key employees, top management, and client groups to take desired action.
• Work independently, supporting the business partners.
• Proactive and ‘can do’ attitude.
• Knowledge of computer software and proficiency in Microsoft Office Suite Products (i.e.Excel, Word, Powerpoint).

Minimum Experience/Requirements

• Fluent English.
• Educated to degree level in Business / Facility / Real Estate Management and/or recognized industry certification.
• Min of 4+ years relevant work experience in Facility Management
• Experience in client & supplier relationship & contract performance management.

What you get in return:

• Responsible work in a dynamic field
• Friendly team
• Competitive salary
• 25 days annual leave from very start
• Company benefits package (meal allowance, cafeteria, volunteering days off, life insurance, sick day, etc.)