Head of Back Office

Job offer

We’re looking for an experienced Head of Back Office who will own workplace and operational excellence at Datamole. This is first and foremost an office and workplace operations role. The core is making our offices run smoothly, reliably, and in a way that scales with the company. You will lead the Office Operations team in Prague, and oversee our Brno office through a local Office Manager.

You will work closely with company leadership and hand in hand with the Finance Manager, and partner with HR and department leads on culture and the people agenda. Workplace experience is a must. HR knowledge is not required, but it is a big plus. HR administration stays with the HR Generalist.

What will you take care of

• Lead, support, and develop a team of 4 (5) in Prague, and be responsible for delivery - Office Manager; Office Assistant; Facility Manager; Office IT Administrator; (HR Generalist)
• Oversee Brno office operations through the Brno Office Manager.
• Own day to day workplace operations across Prague and Brno - Standards, office rules, simple documentation.
• Align priorities with business needs - Validate plans with department leads, turn them into concrete steps, drive delivery.
• Own the budget for workplace operations - Planning, forecasting, spend tracking, cost control.
• Run facilities and workplace projects with the Facility Manager - Redesigns, reconstructions, office moves, vendors, assets, maintenance, building management.
• Own workplace compliance and safety basics.
• Improve how we work - Spot inefficiencies, simplify processes, keep things scalable.
• Own the Office IT agenda with the Office IT Administrator - Equipment lifecycle, tools and access, meeting room reliability, external IT partners when needed.
• Partner with department leads as the go to person for workplace topics.
• Partner with HR on culture and workplace experience - Rituals, internal activities, details that matter.

What we need from you

• Strong experience in workplace or office operations, facilities, or similar. Ideally from a 70 to 150+ people company.
• You have led a small team and can keep delivery predictable.
• Budget ownership experience. You can plan, track, and explain trade offs.
• Vendor management and practical project delivery skills.
• You are structured, reliable, and calm under pressure.
• English for daily work. Czech or Slovak for Prague and Brno operations.
• You can own office IT topics with a technical teammate. You do not need to be an IT specialist, but you can run the agenda and keep things reliable.
• Jira experience is a plus.
• HR knowledge or experience is a plus, not required - People Ops, leadership enablement, L&D, internal communication. Enough to be a strong partner for HR and department leads, and to help push the people's agenda forward in a practical way.