Governance & Board Coordinator

Job offer

Governance & Board Coordinator

Location: Prague 1

Contract: Full‑time

Work Model: Hybrid (up to 3 days home office)

Travel: Approx. 6× per year across Europe, plus attendance at the Annual Shareholder Meeting (approx. 2 nights)

Compensation & Benefits: A competitive salary package aligned with seniority and experience, accompanied by a comprehensive benefits programme. Full benefits listed at the end of the advert.

Language Requirements: Fluency in English (C1+); Czech not required

We are seeking a highly professional, discreet, and exceptionally competent individual to serve as the trusted right hand to the Group Secretary of a publicly listed, internationally active company operating across multiple countries. This role plays a critical part in the company’s governance framework, supporting the coordination and execution of Board of Directors meetings, organising the Annual Shareholder Meeting, assisting with corporate and legal processes, and managing cross‑border workflows. It requires a mature, independent professional who can uphold the highest standards of confidentiality while ensuring seamless governance operations across multiple jurisdictions.

Governance & Board Coordinator Key Responsibilities

Board of Directors Support 

• Preparing agendas and coordinating Board materials with colleagues across multiple countries.
• Organising Board meetings and regular online calls.
• Managing action items, tracking progress, and ensuring follow‑up with all stakeholders.
• Coordinating information flows between executive and non‑executive members.
• Handling meeting logistics: travel, hotels, transfers, venue arrangements, accompanying programme (can be delegated).

Annual Shareholder Meeting (Amsterdam)

• Coordinating external providers and internal contributors.
• Supporting agenda preparation, presentations, documentation, voting tools and registrations.
• Managing logistics for Board members and ensuring smooth event execution.

Legal & Governance Support (depending on candidate’s background)

• Working closely with the Group Secretary (a qualified lawyer).
• Opportunity to take over part of the corporate/legal agenda (documents, basic contracts, regulatory submissions).
• Supporting processes related to shares, dividends, and regulator communications.
• Liaising with auditors, legal advisors, and external service providers.

Board Calendar & Documentation

• Creating and maintaining the annual Board calendar.
• Managing confidential folders, archives, and document databases.

Non‑Executive Directors Support

• Handling ad hoc tasks, workshops, seminars, and travel arrangements.
• Delivering a high level of international executive support.

Governance & Board Coordinator Candidate Profile

Experience

• Strong experience in an Executive Assistant, Board Assistant, Paralegal, or governance‑related role.
• Experience in a listed company or large international organisation is a strong advantage.
• Ability to operate independently, solve problems, and manage complex processes.

Skills & Competencies

• Extremely high level of discretion and confidentiality.
• Structured, detail‑oriented and reliable.
• Excellent communication and organisational skills.
• Proactive, resourceful, and able to prioritise under pressure.

Benefits

• Work in a dynamic international company, a leading developer in the CEE market
• Modern office in central Prague
• 4 weeks of vacation, increasing to 5 weeks after 3 years
• Refreshments provided in the office (breakfast, lunch, snacks)
• Fully paid MultiSport card
• Contribution to pension scheme / DIP or life insurance
• Free language courses at the office
• Professional development & skill‑enhancement courses
• Participation in the Employee Share Purchase Plan

If this opportunity aligns with your experience and aspirations, we would be pleased to hear from you. Please submit your CV in English.

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