Office Manager

Job offer

We’re looking for a highly organized, proactive Office Manager to keep our operations running smoothly and efficiently. This is a central role that bridges customer service, sales support, HR administration, and office management — ideal for someone who thrives on variety and enjoys being the go-to person for getting things done.

You’ll coordinate with internal teams, vendors, and customers, manage office and HR processes, and support day-to-day operational excellence across the company.

Key responsibilities

Customer & Operations Support

• Manage customer and operations support to ensure smooth daily workflows
• Create and maintain accurate data in our systems, ensuring consistency across all platforms
• Input sales orders for both small and large customers

Office Administration & Vendor Management

• Oversee general office administration including refreshments, supplies, and small purchases
• Process purchase orders and invoices accurately and on time
• Coordinate with external vendors and service providers (e.g., cleaning, office space, hotels)
• Support Health & Safety compliance and maintain relevant documentation

HR & Recruitment Support

• Track attendance and prepare monthly payroll data
• Process expense reports for leadership team members
• Support recruitment activities, including posting roles, sourcing candidates, initial screenings, and interview coordination
• Handle onboarding and offboarding documentation and processes

Travel & Logistics Coordination

• Manage travel bookings, accommodations, and related logistics for the team

About You

You’re a detail-oriented multitasker who enjoys supporting a busy team. You take initiative, communicate clearly, and thrive in a fast-paced, hands-on environment.

You’ll bring:

• 2+ years of experience in office administration, operations, or HR coordination
• Fluency in English, both written and verbal
• Strong organizational skills and attention to detail