Payroll and HR Administration Specialist - part time (0,8)

Job offer

Overall Purpose of the Position

We are looking for a detail-oriented and approachable colleague to support our payroll and HR administration agenda.
The primary responsibility of this role is the preparation of payroll-related data for both support staff and expatriate faculty, in cooperation with an external payroll provider.

You will also act as an HR partner for support staff, providing general HR administration and guidance, and supporting the HR Manager and HR Generalist with reporting, data entry, and administrative tasks.
This position is suitable for a junior professional looking to grow in HR, a parent returning to work, or an experienced professional seeking a stable and meaningful role.

We are small team where each of us looks after certain tasks or groups of employees.

Please note that this position is equivalent of 80% workload (part time).

Key Responsibilities:

Payroll & Data Management

• Collect and prepare payroll data for faculty and support staff in cooperation with an external payroll provider
• Ensure accurate and timely payroll preparation and related administrative processes
• Answer payroll-related questions from employees
• Coordinate tax processing and tax declarations with the external provider
• Ensure data accuracy in the personnel database (PlusPortal) and support its continuous improvement
• Prepare HR reports and support data entry for the HR team

HR Administration & Compliance

• Act as an HR Partner for support staff and provide guidance on employment-related matters
• Ensure compliance with Czech labor law and internal policies
• Prepare employment contracts and support employee onboarding
• Provide certain HR administrative support to employees (excluding recruitment and professional development)
• Cooperate with the contractual occupational health provider
• Act as a backup for the DPP/DPČ agenda when needed, ensuring compliance
• Maintain personnel files and confidential records
• Support positive employee relations and a friendly workplace culture
• Perform general administrative and clerical tasks as required

Employee benefits

• Coordination of related company benefits in cooperation with benefits providers and keeping relevant data updated, i.e. Multisport card or BenefitPlus

Knowledge & Skills Required:

• Experience in accounting, payroll preparation, or tax processing would represent desired advantage
• Previous experience with internal systems
• Strong attention to detail and high level of accuracy
• Good analytical and numerical skills
• Basic knowledge of Czech labor law and HR administration (advantage)
• Organized, proactive, and reliable approach to work
• Strong communication skills and a service-oriented mindset
• Proficient knowledge of English
• Intermediate knowledge of MS Excel; experience with Google Workspace (especially Google Sheets) is an advantage

Education & Experience desired:

• Minimum BA degree
• Minimum of 3 years of experience in HR, payroll, or accounting (flexible depending on overall profile)
• Experience with payroll data preparation is an advantage

Safeguarding Statement
ISP is committed to safeguarding and promoting the welfare of children. All employees are expected to share this commitment and adhere to the ISP Child Protection Policy. Employment is subject to appropriate background checks.