Custom Programs Coordinator

Job offer

Description of the Position

The Custom program coordinator (PC) is a full-time position. The PC is responsible for the operations of CET custom programs in Prague, which are customized programs developed specifically for various universities in the United States. The PC is also responsible for supporting other team members on CET’s standard semester programs - Central European Studies, Business and Economics, or Film Production - as needed). Custom programs typically run all year, with most running during the months of March-July.

Main tasks:

• Prepare and plan custom programs from the initial proposal review to vendor bookings and calendar planning.
• support students in various aspects of their study abroad experience
• coordinate with other team members in Prague or in the US smooth implementation of the program
• facilitate academic and cultural understanding of the Czech context
• design and implement engaging extra-curricular activities and excursions

Other important aspects of the position:

• PC must be prepared to travel within the Czech Republic on weekend excursions and internationally on longer excursions (up to a week) to neighboring European countries (Slovakia, Poland, Germany, Austria etc).
• PC meets with students frequently to help them adjust to life in the Czech Republic
• PC writes program-related emails and reports, handles various on-site tasks and emergencies, and hosts US faculty visitors
• Candidates are advised that this is a time-consuming, challenging position since one of the main responsibilities of the PC is to assist students in their adjustment to a new culture and help them to maximize their learning opportunities. The successful candidate will have outstanding people skills and will thoroughly enjoy working with students.

AREAS OF RESPONSIBILITIES

Program coordination:

• Help plan and implement schedule, activities, and study trips
• Handle appropriated funds and work according to a budget
• Plan and participate at the orientation sessions and other program activities
• Maintain office hours and meet frequently with students to serve their needs

Serve as Liaison

• Serve as language and cultural resource to students
• Assist students as they adjust to life in the Czech Republic
• Communicate regularly with CET's head office in Washington DC on all issues relating to the programs
• Respond in an appropriate and effective manner in stressful situations
• Support the Prague team in upholding all CET's policies

Requirements, In Order Of Priority

• MA in one of the respective fields: Background in humanities (Liberal Arts) and/or social sciences (cultural studies, history, international relations, political science, entrepreneurship, law, etc.)
• BA will be considered only if the candidate has work experience relevant to the position
• Fluency in Czech and English is required
• Be a legal resident of the Czech Republic or have the right to work legally in the Czech Republic. CET does not provide work visa.
• Ability to remain calm and project authority during crises or stressful situations
• Superior interpersonal skills
• Excellent oral communication and writing skills
• Experience with intercultural communication and collaboration, sensitivity to cultural differences and student needs
• Willingness to wear different hats and maintain flexibility toward program responsibilities
• Background in working with American students or studying at a US university (not required but preferred)
• Undergraduate teaching, advising, or mentoring experience (not required but preferred)

Benefits Of The Position

• Extra holidays
• Food stipend
• Prague public transport travel pass
• Work phone
• Flexible work hours
• Work-related travel
• Friendly team
• Interesting, flexible and diverse work in multicultural environment
• Everyday opportunity to actively communicate in English

Qualified candidates should submit the following:

• Résumé ( CV)

• Formal cover letter that outlines your qualifications and experience and where you first heard about the position Letter with “CET Film Program Coordinator” in the title

• List of three references

Applications missing any of these components will not be considered.

TIMELINE:

Applications can be submitted until Tuesday, 30th of September 2025. Suitable candidates will be invited for an in-person interview after this deadline. PC starts based on availability of the candidate - the date can be negotiated.