HR & Payroll Coordinator

Job offer

Position Summary:
The HR & Payroll Coordinator ensures smooth and compliant HR operations while serving as a trusted point of contact for employees in Prague. This role combines hands-on HR support with accurate payroll coordination, helping to deliver a positive employee experience and maintain compliance with Czech labor law.

Key Responsibilities:

Employee Support & Advisory

• Act as the first point of contact for employees regarding HR-related questions and requests
• Provide guidance on company policies, procedures, and local labor law requirements
• Support employees with day-to-day HR services to ensure a smooth employee experience

HR Administration

• Maintain accurate and up-to-date employee records in HR systems (contracts, personal files, absence records, etc.)
• Prepare employment contracts, amendments, confirmations, and other HR documentation
• Ensure compliance with Czech labor law and internal HR policies

Payroll & Attendance Management

• Collaborate with the external payroll provider to ensure timely and accurate processing of monthly payroll data (new joiners, leavers, absences, bonuses, deductions, etc.)
• Manage and monitor employee attendance, leave records, and working hours to ensure accuracy and compliance
• Provide payroll and attendance reports, and support both internal and external payroll audits

Onboarding & Offboarding

• Coordinate and facilitate onboarding of new hires, including contracts, induction schedules, and system access
• Support managers and employees during the offboarding process, including exit documentation and system updates

Benefits Administration

• Coordinate employee benefits such as meal vouchers, medical checks, pension plans, Multisport cards, and other programs
• Ensure employees are informed about benefit options and enrollment processes

Employee Relations & Engagement

• Assist with HR initiatives such as employee surveys, wellbeing programs, and training activities
• Contribute to employer branding and engagement projects

Compliance & Reporting

• Ensure HR processes comply with legal, regulatory, and company requirements
• Support internal and external HR audits
• Prepare and provide HR reports and metrics as needed

Requirements / Qualifications:

• Proven experience in HR administration and payroll processing
• Strong knowledge of Czech labor law and experience preparing employment contracts, amendments, and other HR documentation
• Proficiency in Microsoft Excel and comfortable working with numbers
• Fluent in both English and Czech, with excellent written and verbal communication skills
• Familiarity with benefits administration and employee engagement initiatives
• Detail-oriented, organized, and able to maintain accurate HR records
• Ability to work effectively in a global, matrixed environment and adapt to change

What We Offer:

• Mobility and growth opportunities in a global leading organization
• Excellent office location in Prague – Karlín
• Home office (40%) + 25 days of vacation and 3 sick days per year
• Competitive base salary + 13th salary
• Choice of 2 out of 3: Private Health Care, Yearly Public Transport Card, and Multisport Card
• Pension Contribution

Application Process: When submitting your application, please include your CV, salary expectations and notice period.