Executive Assistant to the Country Managing Director with Czech (R00272489)

Job offer

Responsibilities:

Calendar and Schedule Management:

• Coordinating CMD's daily schedules, meetings, and appointments.
• Ensuring alignment with strategic priorities and avoiding scheduling conflicts.

Travel and Logistics Support:

• Arranging travel plans, including flights, accommodations, and transportation.
• Preparing detailed itineraries for business trips and ensuring smooth logistics.

Communication Management:

• Handling CMD's emails, correspondence, and phone calls.
• Prioritizing urgent matters and ensuring timely responses.

Meeting and Event Coordination:

• Organizing internal and external meetings, including client engagements.
• Preparing agendas, presentations, and minutes for meetings.
• Coordinating events such as conferences, workshops, and leadership summits.

Document and Report Preparation:

• Drafting, editing, and formatting reports, presentations, and other materials.
• Ensuring accuracy and professionalism in all documentation.

Confidentiality and Discretion:

• Managing sensitive information with the utmost confidentiality.
• Acting as a trusted liaison between the CMD and other stakeholders.
• Handling regular reporting of time and work-related expenses.

Stakeholder Engagement:

• Coordinating with internal teams, clients, and external partners on behalf of the CMD.
• Ensuring seamless communication and collaboration across various functions.

Operational and Office Management:

• Overseeing the CMD's office operations, including supplies and equipment.
• Liaising with other departments to address operational needs.

Business Continuity/ZEMT Support:

Support business continuity planning and ZEMT coordination.

Client Visit Coordination:

• Attend planning calls, manage space and logistics.
• Provide travel and entertainment support.
• Update client brochures and materials.

Data Boxes:

• Manage and maintain organizational data boxes.

Vendor Interaction:

• Coordinate and communicate with external vendors.

Support to Visiting Leadership:

• Provide logistical and administrative support.

Business Cards:

• Oversee creation and distribution of business cards.

Archive Management:

• Maintain local archives and MMR/ARIM systems.

Company Stamps:

• Administer and track company stamp allocation.

American Express Corporate Cards:

• Administer corporate card processes as a backup.

Corporate Cars:

• Manage corporate car logistics and records as a backup.

Company’s Generic Email Monitoring

We offer:

• 5 weeks of vacation, 3 sick days
• Cafeteria, Meal vouchers & discounts for leisure activities (MultiSport card)
• Wide range of training and expert lectures
• Employee share purchase plan
• Pension / Life insurance contribution

Job Qualifications:

• Excellent written and spoken communication skills in both English and Czech (Slovak).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and collaboratively.
• Detail-oriented with strong problem-solving skills.
• Prior experience in executive support is preferred.