Executive Assistant

Job offer

Job position details:

• Manage calendars and schedules: Coordinate and schedule appointments, meetings, and events for executives. Ensure all related materials and resources are prepared in advance.
• Arrange travel and accommodations: Make travel arrangements, including flights, hotel accommodations, ground transportation, and visas.
• Prepare and distribute communications: Draft, edit, and proofread correspondence, memos, reports, and presentations. Disseminate information to relevant parties in a timely manner.
• Maintain confidential information: Handle sensitive and confidential documents, ensuring proper storage, access, and disposal. Exercise discretion and professionalism in all interactions and maintain confidentiality at all times.
• Conduct research and gather information: Gather and compile data, reports, and documents from various sources. Provide summaries and analysis as requested.
• Manage and prioritize incoming communications: Screen, answer, and direct phone calls and emails. Filter and prioritize incoming requests and inquiries, ensuring timely responses.
• Coordinate and support special projects: Assist with the planning, organization, and execution of special projects, events, and initiatives. Provide logistical support, including coordinating vendors, materials, and resources.
• Facilitate internal and external communication: Facilitate effective communication between executives and employees, clients, vendors, and other stakeholders. Serve as a point of contact and relay messages accurately and promptly.
• Perform general administrative tasks

What knowledge and skills are expected:

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills, including exceptional attention to detail and grammar.
• Proficiency in office productivity software, such as MS Office (Word, Excel, PowerPoint, Outlook, Teams)
• Ability to work independently with minimal supervision, as well as collaboratively within a team environment.
• Exceptional interpersonal skills, with the ability to build rapport with others at all levels of the organization.
• Flexibility and adaptability to handle changing priorities and work effectively in a fast-paced environment.
• High level of professional integrity, discretion, and confidentiality.

What we offer:

• 5 weeks of vacation
• Meal Allowance
• Regular salary increase
• Caffeteria
• Multisport
• Pension insurance