Sales Operations & Admin Support

Job offer

What you will do:

• Support the Sales and Delivery teams behind the scenes – ensuring our deals, data, and documentation are perfectly aligned. You’ll maintain the heartbeat of our sales operations.
• Keep our CRM (HubSpot) and project system (Jira) in sync with clean, reliable data.
• Own weekly dashboards: fix missing data, clear expired close dates, and track invoicing inputs.
• Handle deal creation, updates, and closing—including documentation, contract signatures, and archiving.
• Act as the glue between Finance, Sales, and Project Management.
• Report to the Head of Sales Operations.
• Ensure all billing, invoicing, and deal data are correctly recorded and reconciled across systems.
• Track purchase orders and notify teams of key milestones to drive forecasting and delivery.
• Help prepare and track Time & Material (T&M) offers.
• Assist with monthly reconciliation and reporting, including preparing completion certificates.
• Monitor changes in project timelines and inform key stakeholders.
• Communicate with finance controllers and deal owners to resolve inconsistencies or missing info.

Required Skills & Experience:

• 2–4 years of experience in a Sales Ops, Sales Admin, or Finance Support role. Strong knowledge of CRM systems – ideally HubSpot – and Jira or other PM tools.
• Confidence managing structured data across multiple systems and departments.
• Strong coordination and written communication skills in English and Czech (Hungarian or other CEE languages are a plus).
• Naturally detail-oriented and comfortable working with deadlines and multi-departmental input.

Why This Role is Special:

• Be part of a cross-continental Fintech team building the future of financial operations.
• Learn the inner workings of sales, finance, and delivery – from pipeline to cash.
• Your role is vital to scaling operations smoothly in our expansion journey.
• Flexible, remote-first setup with a dynamic team and real ownership from day one.