Senior Payroll Specialist - immediate start

Job offer

Job Purpose

As a Senior Payroll Specialist, you will be responsible for day-to-day payroll management. This role ensures accurate, timely and compliant payroll processing while driving operational excellence and alignment to the RWS Global Payroll standard. You will collaborate closely with HR, Finance as well as external vendors to address payroll needs, maintain regulatory compliance and provide a positive payroll experience for our colleagues.

Key Responsibilities

• Experience of processing end-to-end payrolls - ideally 5+ years.
• Knowledge of English language on at least intermediate level - you will be in charge of payroll for our local colleagues, but as a part of our international team, you will take part in meetings held in English.
• Process payroll, ensuring accurate and timely payments.
• Ensure compliance with all relevant payroll laws and regulations.
• Collaborate with HR, Finance and other key stakeholders to align payroll processes to the RWS Global Payroll standard.
• Support with conducting regular audits, internally and with third-party providers, to validate the accuracy of payroll records and ensure compliance with corporate policies, tax requirements and statutory regulations.
• Support with the day-to-day management of third-party providers.
• Ensure effective communication of payroll policies, deadlines and procedures to colleagues within the region.
• Identify opportunities for process improvement, automation, best practice and implement changes to optimize payroll operations.
• Serve as a point of contact for escalated payroll concerns from employees, HR and junior payroll colleagues.
• Provide payroll data to HR and finance for budgeting, forecasting and financial analysis.
• Test and validate payroll impacting system changes in D365 in collaboration with HR, to ensure reliable payroll processing.
• Handle sensitive payroll issues, such as corrections, dispute resolutions and other escalations, maintaining confidentiality and a high level of service.

Skills & Experience

• Experience of processing end-to-end payrolls - ideally 5+ years.
• Knowledge of English language on at least intermediate level - you will be in charge of payroll for our local colleagues, but as a part of our international team, some meetings might be held in English.
• Experience of working with various HR and Payroll systems.
• Experience working with third-party payroll providers.
• Strong knowledge of Czech payroll laws and regulations, tax compliance and multiple payroll systems/providers.
• Proficiency in Microsoft Word and Excel, including the use of V lookups and pivot tables.
• Attention to detail
• Focus on compliance
• Problem Solving: skilled in analysing payroll data, resolving discrepancies and finding solutions for payroll-related issues quickly.
• Strong communication skills

Start: Ideally immediate start, limited contract for 9 months (with possibility of extension)