Osobní asistentka pro jednatele / Executive assistant

Pracovní nabídka

Karlin Port Real Estate is a leading real estate investment and development platform headquartered in Prague, operating across the Central and Eastern European region since 2013. Founded by experienced real estate investors and developers, the company has participated in more than 70 real estate projects in Prague over the past three decades.

We are seeking a highly organized, proactive, and discreet Executive Assistant to support our senior leadership team. This role offers a unique opportunity to work directly alongside top executives, gain exposure to strategic business operations, and contribute to the continued growth of a respected real estate investment platform.

Key Responsibilities

• As an Executive Assistant, you will serve as a trusted strategic partner to senior leadership, ensuring the smooth coordination of daily operations and maximizing executive effectiveness. This role requires exceptional integrity, absolute discretion, and the ability to maintain strict confidentiality regarding sensitive company and personal matters.

Executive Support & Coordination

• Manage complex executive calendars, including meetings, appointments, travel arrangements, and reminders.
• Act as a strategic right hand to senior management, providing reliable administrative and operational support.
• Monitor priorities, track deadlines, and ensure the timely completion of key tasks and projects.
• Take ownership of selected executive and operational responsibilities with a high degree of autonomy.
• Prepare reports, presentations, meeting materials, and executive documentation.

Communication & Stakeholder Management

• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Coordinate communication with banks, insurance companies, legal representatives, postal services, and business partners.
• Maintain the highest standards of professionalism, integrity, and confidentiality when handling sensitive business and personal matters.
• Support internal communication and facilitate collaboration across departments.

Administrative & Operational Support

• Work closely with the Accounting and Legal departments on administrative and operational matters.
• Translate documents and correspondence between Czech and English.
• Organize board meetings, company events, off-site meetings, and corporate gatherings.
• Ensure efficient office administration and contribute to the continuous improvement of internal processes.

Candidate Profile

We are looking for an exceptional professional who combines strong organizational skills with a proactive mindset and outstanding attention to detail.

Requirements

• Fluent Czech and English communication skills, both written and spoken (minimum B2 level).
• Availability to work on-site in Prague, Monday to Friday (8:30 AM – 5:00 PM).
• Advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
• Excellent organizational, planning, and time-management abilities.
• Strong attention to detail and problem-solving skills.
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.
• Proactive, adaptable, and eager to learn.
• Secondary school diploma or university degree in Business Administration, Management, or a related field.
• Previous experience as an Executive Assistant, Office Manager, Office Administrator, or in a similar support role is highly desirable.

What We Offer

• A dynamic and inspiring work environment within a growing real estate investment platform.
• Direct exposure to senior management and strategic business decision-making.
• Opportunity to gain valuable insight into multiple areas of the business.
• Modern offices in the heart of Prague.
• Company laptop and mobile phone.
• Diverse and engaging responsibilities with a high level of ownership.
• Ongoing professional development, training opportunities, and team-building activities.
• Supportive, collaborative, and entrepreneurial company culture.
• Long-term career growth and advancement opportunities.

How to Apply

Please submit your CV in English, ideally with your photo :) to: office zavinac karlinport.cz