Administrative & Office Coordinator

Pracovní nabídka

About the Role

We are looking for a highly organized and proactive individual to provide administrative and organizational support to the Site Manager overseeing two locations. This role covers a broad range of activities: document and correspondence management and office coordination/

Key Responsibilities

HR & Payroll Administration

• Support payroll processes by collecting data and forwarding HR documents to external providers
• Manage company databoxes for 4 entities

Office & Facility Coordination

• Handle reception duties and coordinate daily visitor management
• Order office supplies and materials
• Prepare and send documentation packages
• Organize meetings, events, and sustainability initiatives
• Provide ad-hoc administrative support during meetings

Administration & Documentation

• Maintain archives and initiate document flow
• Manage incoming and outgoing correspondence
• Enter data into corporate systems
• Support internal meetings, take minutes, and gather information

External & Compliance Support

• Handle local purchasing
• Assist with audits, inspections, and interactions with external authorities
• Manage company advertisements

Requirements

• Previous experience in administrative or office coordination roles
• Strong organizational skills and ability to manage multiple tasks
• Proficiency in MS Office
• Excellent communication skills and ability to work independently
• Basic knowledge of HR and payroll processes is an advantage
• Fluent Czech language skills (mandatory)
• English proficiency at least B2 level

What We Offer

• Stable employment in an international company
• Friendly and supportive work environment
• Opportunities for professional growth