Office Manager and Financial Assistant

Xylem is a leading water technology company committed to "solving water" by creating innovative and smart technology solutions to meet the world's water, wastewater and energy needs Xylem’s well-known global brands have served the water market for many decades with products sold in more than 150 countries. The Company's more than 16,500 employees bring broad applications expertise with a strong focus on identifying comprehensive, sustainable solutions. Xylem does business with more than 40 market-leading product brands.

XYLEM is looking for a new colleague in Prague for the following position and following tasks:

Office Manager and Financial Assistant

OFFICE MANAGEMENT

• Receptionist, Facility management (e.g. cleaning service, parking, maintenance …)
• Organizing meetings, company events and conferences
• Dealing with correspondence & parcel services
• Contract management - maintaining Vendors & Customers Contracts
• Record Retention management, Responsibility for Due Diligence of Vendors
• Fleet management, Management of IT equipment (stationaries, mobile phones, …)
• Procurement of office supplies
• Providing support to Commercial Team (verification of documents by notary, business register certification, …)
• Maintenance of company Data box - eGovernment; Vendor & Customer master data maintenance in SAP
• Maintenance of monthly FX rates in SAP
• Site Watermark Champion
• EHS Reporting
• Mandatory reporting to Statistics office - Waste management
• Preparation of attendance report

LOGISTICS

• 3 way matching (Goods Receipt - Purchase Order - Invoice)
• Inventory transactions - goods receipts
• Intrastat reporting, Mandatory reporting to Statistics office, Customs declaration

FINANCIAL DEPARTMENT

• banking statements ( clearing of outcoming and incoming payments except salary date)
• incoming invoices posting
• T/E expenses (T/E reports checking and posting)
• office expenses, meal ticket and private km counting, employee attendance records
• A/R checking
• VAT return, Control Statement, Sales list reports
• weekly sales and orders reports (Flash Onestream)
• insert payments in Bellin
• netting
• fx (recalculation of I/C AP and AR); maintaining of new fx rate at the end of month
• creating and releasing of accruals and deferred expenses and revenues