PrimeVigilance, an Ergomed company, was established in 2008 by former Drug Regulators, to provide specialised pharmacovigilance services to pharmaceutical and biotechnology companies. These services cover the science and activities relating to the detection, assessment, understanding and prevention of adverse effects or any other drug-related problem (WHO definition of pharmacovigilance). Since then, PrimeVigilance has added other services including medical information call centres, and has grown to become one of the global leaders in its field, providing services to over 150 client companies in more than 100 countries. We continue to expand as we strive to become the leading global pharmacovigilance and medical information service provider. Our Mission is a world with safer drugs.
Ergomed Plc is a public company on the London stock exchange with its HQ in Guildford, UK. The company boasted 40% growth in its revenues in its last report.

Office Manager - early start in December is welcome

Job Description

We are currently looking for an Office Manager for our office in Prague. This position entails many different responsibilities and tasks and also offers plenty of opportunities to bring your own ideas and use your own creativity. Here are some of them:

  • Works closely with Office Director, HR, IT, and other leadership to plan and manage facility needs (manage seating assignments, adding or consolidating office space, etc.)
  • Responsible for the development and design of improved administrative procedures
  • Greets and logs in visitors as appropriate; resolves routine administrative problems and maintain the reception phone, supports audits/visitors, handles incoming/outgoing post, DHL
  • Organize local meetings, business trips and other events
  • Administrator of MS Teams, keeps contact list of employees and other trackers up to date
  • Communicates with vendors and service providers
  • Organize/ maintains the overview of Health and safety trainings and regular checks of the office
  • Working in close cooperation with HR to support onboarding and offboarding process of Employees, team buildings
  • Maintenance of the company car park
  • Responsible for administration of the company´s assets
  • Serves as liaison to property management for office related issues, communicates with Property and Facility management of the building
  • Additional ad hoc tasks when needed


  • High school diploma or relevant experience within administration.
  • Office Management/extensive assistant experience is highly welcome
  • Fluent Czech and English (you are sure to use English daily)
  • Active driver (driving licence B)
  • Positive, can-do attitude and innovative spirit
  • Ability to communicate effectively in writing and verbally
  • Flexible and easy to adapt to a changing workload
  • Possess organization/coordination, analytical and problem-solving skills
  • Enjoys being part of a multinational team in an international corporation (PrimeVigilance/Ergomed offices are located worldwide)
  • Agrees to work mainly from office though occasional home office may be agreed

Additional Information

  • Friendly and casual team atmosphere
  • Modern offices at Vysehrad
  • Interesting and challenging job description
  • Competitive salary and generous benefits (language courses, life/pension fund contribution, meal allowance, MultiSport, FlexiPass, public transport contribution, 4 sick days, 4+1 weeks of annual leave)
  • Fixed-term contract may become a permanent contract if the performance meets the expectations

Informace o pozici

PrimeVigilance s.r.o.
Štětkova 1638/18, Praha – Nusle
Required education: Secondary education or professional training with a school-leaving exam
Required languages: Czech (Advanced), English (Advanced)
Benefits: Notebook, Contributions to the pension / life insurance, Flexible start/end of working hours, Transport allowance, Meal tickets / catering allowance, Holidays 5 weeks, Education allowance, Sick days, Corporate events
Listed in: Administration, Pharmaceutical, Assistant, Office Manager, Back office worker
Employment form
Employment form: Full-time work
Employment contract
Employment contract: employment contract
Employer type: Employer

PrimeVigilance s.r.o., Blanka Ellederová
702 155 572