Velvyslanectví USA spolupracuje s Českou republikou na posílení historického partnerství podporou hospodářské prosperity, demokracie, bezpečnosti a stability v České republice i celé střední Evropě. Podporujeme obchodní vazby s Českou republikou a propagujeme americké investice do České republiky, aktivně pomáháme při přechodu k demokracii, která vítá občanskou aktivitu a respektuje lidská práva.
The U.S. Embassy in Prague works together with the Czech Republic to strengthen our partnership by advancing the key goals of regional stability, economic prosperity, and democratic transition within the Czech Republic and in Central Europe. Through its diplomatic and public activities, the U.S. Embassy seeks to ensure regional stability through our shared commitment to security organizations like NATO and the OSCE.
Resources Coordination Assistant
Duties: The Resource Coordination Program Assistant works under the direct supervision of the Resource Coordination Specialist (RCS). Is the PD LE Staff responsible for supporting program, human and property resources for PD activities countrywide. Coordinates logistics and resource requests for program/activity implementation. Supports grant implementation by providing information on the grants application and funding processes and reporting requirements to applicants and grantees. Organizes grant files and supporting documentation for grant announcements and selection committee process. Supports grant oversight by tracking grant monitoring visits. Is the PD Section primary administrator for the PD contacts database and instructs PD Section colleagues in its use. Prepares PD Section Time & Attendance and travel authorizations, oversees staff and program calendars, and manages PAS petty cash. Serves as the primary receptionist for the Public Affairs Section, ensuring that PAS customers receive accurate and timely information with the highest levels of customer service.
Qualifications and Evaluations
Education: Secondary school diploma or local equivalent is required.
Experience: A minimum of three years of progressively responsible experience in a major organization in administrative services, procurement, customer service, or events management is required.
Job Knowledge: Detailed knowledge of PD management operations, human resources, grants policies and procedures, procurement, travel, IT, and other administrative procedures and regulations is required. Thorough knowledge of PD and relevant DOS regulations and other guidance on all elements of resource coordination relevant to PD Section activities is required. Detailed knowledge of USG grant regulations, Grants Policy Directives, public-private partnerships and fundraising guidelines, A/OPE guidance is required.
Language: Level 4/4 (good working knowledge) in English, level 4/4 (fluent) in Czech language required.
Skills and abilities:
Analytic skills: Must have strong analytic skills to manage funding from multiple sources, each with differing requirements for purpose, oversight and accounting. Must be able to accurately assess resource challenges and identify solutions, including those that address sensitive resource challenges. Must be able to perceive significant changes in PD operations and adjust operations in response.
Communication / Interpersonal skills: Must have excellent customer relations, and interpersonal and cross-cultural communication skills. Must have excellent written and oral communication skills, including writing reports in both English and Czech. Must be able to work effectively with Mission personnel and Czech institutions on PD operations and resources, including on sensitive or contentious financial topics. Must be able to brief U.S. officers and visitors on appropriate uses of funding from multiple sources and other resource and funding issues governing Public Diplomacy.
Management Skills: Strong management skills are required, including the ability to develop and oversee logistics with partner institutions and manage complex PD/Mission events.
Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the Internet, and standard information retrieval practices and procedures are required. Thorough, detailed knowledge of and ability to use various computer software programs, specifically Microsoft Word, Excel, and databases, as well as PD-specific software, databases, and reporting tools is required. Knowledge of and ability to support PD use of digital and visual tools is required. Must have excellent numerical skills to be able to manipulate numbers with speed, to process personnel and travel documents, develop equipment lists and supply orders, and monitor PD budgets.
Availability: Must be available to travel throughout the Czech Republic to support PD projects and activities.
Qualifications: All applicants under consideration will be required to pass medical and security certifications.
HR does not accept CV, please submit application form DS 174 accessible on the Embassy website.
Informace o pozici
- Velvyslanectví Spojených států amerických
- Tržiště 365/15, Praha – Malá Strana
- Required education: Secondary education or professional training with a school-leaving exam
- Required languages: Czech (Proficient), English (Proficient)
- Salary: 428 903 CZK / year
- Benefits: Contributions to the pension / life insurance, Meal tickets / catering allowance, Holidays 5 weeks, 13th monthly salary
- Listed in: Administration, Media, advertising, and PR
- Employment form
- Employment form: Full-time work
- Contract duration
- Contract duration: Permanent
- Employment contract
- Employment contract: employment contract
- Employer type: Employer